Registration

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Registration overview

All registrations for WCE2024 must be submitted through the online registration form.

Please note that it remains the delegate’s duty to research visa prerequisites for South Africa and, if deemed necessary, proceed with a visa application. Delegates are strongly encouraged to initiate their visa application at the earliest convenience. For further details, we invite you to explore our Immigration page in the Travel section.

Deadline dates From To
Early Bird Registration 15 November 2023 26 April 2024
Regular Registration 27 April 2024 31 August 2024
Late Registration 01 September 2024 17 September 2024

Registration fees

In order to promote greater inclusion in the conference, the IEA has revised the registration fees to enhance accessibility. The conference features a multi-tiered fee system, with reduced registration costs available to IEA members, delegates from countries classified as upper-middle-income, lower-middle-income and low-income (according to World Bank criteria), as well as students and postdoctoral researchers.

 Unit Cost
LMIC – Students Early Bird $300
LMIC – Students Regular $450
LMIC – Students Late $650
LMIC – Member Rate Early Bird $450
LMIC – Member Rate Regular $550
LMIC – Member Rate Late $700
LMIC – Non-Member Rate Early Bird $550
LMIC – Non-Member Rate Regular $650
LMIC – Non-Member Rate Late $800

* USD amounts are given for international reference, payment will be made in South African Rands

 Unit Cost
HIC – Students Early Bird $400
HIC – Students Regular $550
HIC – Students Late $750
HIC – Member Early Bird $600
HIC – Member Regular $700
HIC – Member Late $850
HIC – Non-Member Early Bird $750
HIC – Non-Member Regular $850
HIC – Non-Member Rate Late $1 000

*USD amounts are given for international reference, payment will be made in South African Rands

  1. To be able to register as a Student or Postdoctoral researcher, individuals must present proof of full-time enrollment at a recognised university or college at both the time of registration and during WCE2024.
  2. A day pass offers one-day access to all in-person conference sessions. These passes can only be obtained on-site and will be priced at 50% of the full conference registration fee.

Financial assistance programmes

There are currently 100 registration bursaries (complimentary conference registration) available for LMIC delegates with accepted abstracts. We are also in the process of organising regional/country-specific scholarships, with further details to be announced in due course. Subscribe to our mailing list and follow our social media channels to ensure you get the announcement as numbers are limited.

The application must be submitted as part of the abstract submission process through the abstract portal. Applications are only available for the fast track and general abstract submissions and not for the late-breaking abstract submissions.

What are the requirements?

  • Applicants must be actively involved in the field of epidemiology or a related discipline.
  • Applicants must have submitted an abstract for consideration.
  • A letter of recommendation from a supervisor, mentor, or head of department is required.
  • Recipients must be the presenting author of an accepted abstract and commit to fully participating in the whole conference. 
  • Priority will be given to applicants from low- and middle-income countries (LMICs).

The recommendation letter should include:

  • The supervisor/ mentor or head of department’s full name, degree, title, and current academic affiliation.
  • Confirmation that the person providing the letter is the supervisor, mentor or head of department of the applicant.
  • The length of time that they have worked with the applicant.
  • The applicant’s academic background: current position and title, highest level of education (eg, doctoral, master’s, or bachelor’s degree), and year(s) and from what institution(s) the applicant received their degree(s). If the applicant is an undergraduate student, include the year and institution the applicant will receive their bachelor’s degree.
  • Confirmation that the applicant meets the award requirements:
    • The applicant is actively involved in the field of epidemiology or a related discipline.
    • The applicant is the presenting author of an abstract submitted to the conference
    • The applicant plans to participate in the entire conference.
  • A summary of the applicant’s qualifications and research prospects in a brief statement of recommendation

Registration terms and conditions

  1. All participants are required to complete their registrations and applications online. By submitting the Conference registration form, the delegate acknowledges their acceptance of the Terms and Conditions outlined herein. Please note that the registration is considered confirmed only upon receipt of the full registration fee by the Conference Secretariat
  2. Access to attendance at the WCE 2024 will only be confirmed on receipt of payment. Payment is due prior to the start of the conference.
  3. All early-bird fees must be paid by the closing date of the early-bird time period (23:59 SAST 12 April 2024). Failure to pay the early-bird fee by such date will result in the delegate registration being converted to the Regular Registration and will be liable for the regular registration fees.
  4. You will have the option to pay immediately via a secure online payment gateway via Credit card. Alternatively, an invoice with the conference bank details will be emailed to you within 72 hours of your completed registration.
  5. Receipts will only be issued once proof of payment has been received and identified in the conference bank account. Proof of payment is to be emailed to Lauren Raubenheimer – lauren@soafrica.com.
  6. Please ensure that all payments make clear reference to the delegate being paid for, with their unique Registration ID number: (Surname, Reg ID number). Failure to do so could result in your payment not being identified in the bank account and therefore not being receipted.
  7. Registrations are transferable to delegates, within the same rate category, who have not yet registered. Delegates attending from countries outside South Africa are requested to make payment in South African Rands (ZAR) and are responsible for covering the full bank charges. The full delegate registration fee amount invoiced must appear in the Congress bank account. Should this not be the case, the delegate will need to pay the difference in cash on site before being allowed to participate in the event.

Preventing, predicting, preparing for, and responding to epidemics and pandemics

Session type: Multi-speaker symposium
Session will be a reflection of the roles and responsibilities of epidemiologists during the course of the pandemic, as well as lessons learnt will be important for management of future pandemics.

Meet the editors

Session type: Panel discussion
Session will involve engagement of Editors of epidemiology journals on how they promote inclusive publishing on their platforms and how far have they gone to include the rest of the world in their publications.

Old risk factors in the new era: tobacco, alcohol and physical activity

Session type: Multi-speaker symposium
Session will delve into the evolving landscape of traditional risk factors amid contemporary health challenges. The aim is to explore how the dynamics of tobacco use, alcohol consumption, and physical activity have transformed in the modern era, considering technological, societal, and cultural shifts.

Is it risky for epidemiologists to be advocates?

Session type: Debate
In the current climate, epidemiologists risk becoming non-neutral actors hampering their ability to do science as well as making them considered to be less reliable to the public.

The role of epidemiology in building responses to violence

Session type: Multi-speaker symposium
Violence has been given insufficient attention and priority in the arena of public health policy, partnerships and interventions. Session will explore what role can and will epidemiology play in improving responses to violence?

Ethics and epidemiology: conflicts of interest in research and service

Session type: Panel discussion
This session aims to dissect the complexities surrounding conflicts of interest in both research and public health practice, emphasising the critical need for transparency, integrity, and ethical decision-making.

Racial and ethnic classifications in epidemiology: global perspectives

Session type: Multi-speaker symposium
Session will explore the continued predominance of certain types of studies which influence global practice despite the lack of racial, ethnic and geographic diversity is a major weakness in epidemiology.

Critical reflections on epidemiology and its future

Session type: Panel discussion
Session will explore where is epidemiology headed, particularly given what field has been through in recent times? Is the field still fit for purpose? With all the new emerging threats, important to establish whether field is ready.

Teaching epidemiology: global perspectives

Session type: Panel discussion
Understanding how epidemiology is taught in different parts of the world is essential. Session will unpack why is epidemiology taught differently? Is it historical? Implications of these differences?

Pharmacoepidemiology: new insights and continuing challenges

Session type: Multi-speaker symposium
This session aims to explore recent advancements in studying the utilization and effects of medications on populations, addressing methodological innovations, and novel data sources.

Are traditional cohorts outdated?

Session type: Panel discussion
Session will explore the landscape of traditional cohort studies, touching on their continued relevance in the contemporary research landscape. What are the limitations of traditional cohorts, challenges in data collection, evolving research questions, and potential advancements in study designs.

Have DAGs fulfilled their promise?

Session type: Debate
Critical reflection on why despite their importance in the Methods community, DAGs are not widely included in publications. Session will provide perspective on their utility in future research

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